A cash calendar raffle is a raffle where people buy chances to win prizes every day for an entire month. They can a highly profitable school fundraisers.
Planning a Cash Calendar Raffle Fundraiser
A raffle is a contest. People buy chances to win a prize (cash or a physical item). The winner is selected by a random drawing. A Cash Calendar Raffle is a contest that runs for an entire month and one cash prize is given away each day. A cash calendar raffle is so appealing to participants because they don’t just have one chance to win, they have up to thirty-one. Even if they win on a single day, their name is put back into the drawing for more chances to win.
If you have a network of salespeople, a raffle is one of the easiest types of fundraisers to organize – but only IF you have a network of salespeople or a large event at which you can sell tickets.
- Assign a Chairperson and a Treasurer who will oversee the distribution of raffle tickets, the collection of cash/checks, and the distribution of prize money.
- Identify a network of volunteers who can help you sell the raffle tickets or plan to sell tickets at a large event.
- Determine how many calendars you think you can sell. If you ask 50 people to sell 10 tickets each, and each ticket sells for $10, then you’ll make $5,000 in sales. If you plan to offer $1,000 in prize money, then divide that $1,000 into smaller prizes throughout the calendar.
- Design the raffle card. The card will consist of two sections: The top half is a calendar showing the prizes that will be awarded each day. The bottom half is the buyer’s contact information that will be returned to the Treasurer to be included in the raffle. Both sections of a single card should have the same ticket number, but each separate card should have it’s own unique number. Professional printing companies have software that can label each printed card in order (i.e. #1 through 500). Software can also be purchased.
- Some states require that you print directly on the ticket that the buyers don’t have to be present at the drawing to win.
- A sample cash calendar raffle card can be found here: school-calendar-raffle.
LOGISTICS OF A CASH CALENDAR RAFFLE
- Note that legal guidelines for running a raffle vary by state, county, and city, so check with your own governing agency. Laws regarding the sale of the tickets also vary by state, therefore since a cash calendar raffle is considered a lottery by many states, only adults (who shall not receive financial renumeration) shall sell tickets.
- As calendars are distributed to each of your volunteer salespeople, record the ticket numbers. If they cannot sell their tickets, they should return the unsold tickets. All ticket numbers should be accounted for so that you can ensure no photocopies were made. Printing the calendars on a bright colored paper also minimizes the chances of photocopying.
- Deposit funds into your charitable organization’s checking account. At the end of the month, write out checks to the winners so there’s a written record of the transactions.
- People will only buy your calendars IF YOU ASK! So you have to ask them.
- Announce the calendar raffle fundraiser on social media (but do not print a copy of the actual raffle card). Ask volunteer salespeople to share the news on their social media pages.
- Set up a sale table at a school event (sports, theater, etc.)
- Parents can take cards to work to sell.
- Students (with parent supervision) can ask local grocery stores if they can set up a sale table just outside the store for a day).
- Remember… the success of your sale depends on your advertising so go overboard!
THINGS TO HAVE ON HAND FOR A CASH CALENDAR RAFFLE
- Plenty of Calendar to sell.
- A large basket in which you can place the sold tickets, mix them up, pick winners randomly.
- Envelopes and stamps to mail the winners their prize money (check) and a thank you letter.
SAY THANK YOU
Remind your volunteers to say Thank You to every buyer. As the Chairperson, be sure to thank every one of your volunteers.